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Microsoft Teams is keeping us all sane right now

Thursday, April 30th, 2020

As countries rush to flatten the coronavirus curve, companies are figuring out ways to keep operations going amidst the challenges the pandemic has presented. 

 

Now remote work is one of the solutions keeping companies afloat, but it is not a new phenomenon. An early January 2020 report published by GetApp found that in the United States; remote work habits rose by 400%! It has been one of the most defining tech trends of the 2020’s. As remote work has risen steadily, so has the need for reliable and innovative collaboration tools that are able to improve and track a team’s progress.

 

Microsoft Teams supports your remote office

 

Microsoft Teams is a tool that provides a team the ability to work on files together, share information and have conversations. One of the challenges of working remotely is not being able to collaborate face-to-face, not having immediate access to the team’s files, and compromised security. Fortunately, Microsoft Teams has functionalities for all that!

Here are some of the ways that Microsoft Teams makes a team’s adjustment to remote work easy:

 

  1. Communication

Remote work means you no longer have easy physical access to the colleague next to your cubicle for a quick check of document accuracy, jogging your memory regarding what the boss said in the morning meeting, or even asking for help with a deadline. The physical aspect may be gone, but Microsoft Teams ensures that all the benefits of communication are still available to you. The Chat functionality is the core of Teams. Chat allows you to message, call, video call, and share your screen. You can add people to the conversation from this function as well. No need to worry about taking minutes either – Teams can transcribe your meetings! For those who conduct business with international partners who speak different languages – there is the added benefit of translation of these minutes into multiple languages.

 

 

  1. Collaborate

Unlike a lot of other collaboration tools, Microsoft Teams enables you to work on files, chats, and apps in one place. For easier collaboration on and organisation of files, each team has channels. A specific topic can be discussed in a channel to avoid overlap and confusion with other projects. Files pertaining to the project can be shared in the “Files” folder for the channel, which is found next to “Posts” at the top tab (not to be confused with the “Files” icon in the left-hand side). As mentioned before, apps can also be used directly in Teams. If you’d like to add an Excel spreadsheet, for instance, that you want the whole team to access; you can click on the “+” symbol next in the top tab and add the Excel application and file you need.

 

 

  1. Security made easy

Investing in work from home technology such as Teams protects your business and all the valuable information and data accessed, created and shared daily. Two-factor authentication, encrypted data, data back-up, Advanced Threat Protection (ATP), and so much more; assist in identifying malicious content, blocking unwanted access, and even gathering and organising your information for legal purposes.

 

 

Can Microsoft Teams work for my team?

 

Yes, it can! If you would like to take it for a ride before purchasing, a free version of Teams is available for a limited period. The free version will help you decide if Teams is right for you – although it’s so addictive and easy to use that we’re sure you’ll be staying around for a while!

 

Written by Bonnie Myambo – Vox: Senior Content Writer