General Journals

General Journal Batch Approval Workflow

• Note: This workflow already exists but has been extended to include functionality for defining conditions based on Total Amount thresholds.

• Navigate to Workflow Templates.

• Select General Journal Batch Approval Workflow.

• Click on New.

• Click on New Workflow from Template.

• Capture desired condition for example Total Amount (LCY) > 50000.

• Once satisfied that all necessary conditions have been stipulated, workflow can be enabled.

Test Instructions

• Navigate to General Journals.

• Select General Journal Template.

• Populate accordingly (to test that the workflow works, ensure that the amount is greater than the amount captured in condition).

• Attempt to Post the journal.

• Verify the system displays the message:

  “You cannot use Gen. Journal Line: GENERAL,DEFAULT,10000 for this action. The restriction was imposed because the journal batch requires approval.”

• Send for Approval.

• Click on Send Approval Request to initiate the approval process.

• Confirm that the Status changes to Pending Approval.

• Approver notification:

  Verify that the approver receives a notification about the approval request.

• Approval process:

  Simulate or allow the approver to approve the request.

• Confirm release:

  Ensure the Status of the budget changes to "Released" after approval is granted.